Home Features Opinion The secret to a stress-free office relocation

COVID-19 has brought about major changes to the way businesses operate. With the rise of digital working and reduced staff numbers due to job cuts, some have even been forced to vacate their offices to consolidate their teams into smaller spaces.

If you’re in the midst of an office relocation, there is something you can do to make life easier. By seeking support from move management professionals, you can facilitate a smooth transition and build a space suitable for future operations.

Here, RAP Interiors look at some of the most challenging stages of an office relocation:

Undertaking a dilapidation

Prior to your workplace relocation, you may need to do some work to the existing property before you go. This agreement is put in place at the beginning of the lease and is known as a dilapidation.

The amount of restoration work required depends on the landlord’s preference. Many landlords request that the tenant must leave the space in the same state of repair as when the lease was approved. Others request that it is left in better condition.

If the dilapidations works are not carried out by the end of the lease, the landlord can claim damages. Therefore, hiring an experienced office fit out company to take care of this is the best policy.

Assessing a new space

When looking for a new space, it’s important to conduct an assessment to make sure it fits your needs — and budget! The assessment typically includes the following criteria:

  • Location
  • Size
  • Cost

Space Planning

If an office fit out is required for your new space, the next step is to develop a design. For this, you will need to contact an office design company that can draw up plans before the works take place.

The design company will create a detailed space plan. This is typically a birds-eye-view style 2D design, and some companies also offer 3D visuals for a lifelike representation.

If your team size and working practices have changed during the pandemic, then the designers will take this into account – You may need a soundproof boardroom suitable for digital meetings or different furniture requirements.

Spotting subletting opportunities

Size is an important factor in determining where to move. If you find a perfect location but it’s a little too big for your current team, then there is a solution: sub-letting.

This is where a tenant finds another business to occupy a part of the office with them. Before the tenant does, however, they have to make sure the lease doesn’t prohibit subletting. If subletting is permitted, the office design company can configure the space to accommodate the sub-tenant.

To find out more secrets for a stress-free office relocation, read RAP Interiors’ full blog post here.


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